Distractions, Searches Mar Productivity!
Covid-19 has forced businesses to quickly adapt to having employees work remote. This rare event in modern times (last pandemic was in 1918) provided a perfect accelerant, albeit with untold human misery, to adopt remote working tools for messaging, video conferencing and other team collaboration tasks. Tools like Slack, Microsoft Teams, and Zoom among others are now common place for remote work all over the world.
While these tools are no doubt very effective in keeping teams connected, they are also distracting and impede productivity.
How employee distraction affects productivity
It is difficult to concentrate when employees are constantly pinged by incoming messages very common in chat tools like Slack and Teams. These tools are based on the idea of groups with shared interests. People are grouped together in chat groups, also called channels, with the expectation that they either participate in a discussion in the group, or at a minimum be aware of all ongoing group conversations. When there are many members in a group, it is natural that at any time many simultaneous conversations happen. Keeping track of these conversations becomes almost a full-time job. No wonder employees get stressed trying to keep up with all the chatter.
This constant distraction keeps employees from deep thought or meaningful conversations. With the ubiquity of these tools, these distractions have increased exponentially.
With Microsoft Teams there is the added distraction from participating in team video chats. Meeting people physically in a conference room is not the same as meeting people virtually on video. Long video conferences can be tedious and drain energy, leaving little time to focus on work that really matters.
Searching for information wastes time
While tools like Teams have brought the convenience of chatting and video conferencing in one place, employees still have to deal with many other work-related tools. These include email, documents on cloud drives, social media feeds and managing tasks using to-do apps.
Many times, information on the same topic is spread across multiple apps. Employees have to resort to cumbersome searches across multiple apps and then connecting the dots in their heads to figure out the context of all these conversations. This is an unproductive use of time, multiplied many times over the same day by each team member.
Clearly while Teams has been very successful in market penetration, its contribution to increasing employee stress, distraction and consequently lost productivity is undeniable. Its time to rethink such tools with a clean slate.
- You could be part of group chat only when necessary.
- You could conference call using screen sharing tools to share ideas, instead of getting distracted by having to focus on people’s faces in video chats.
- You could keep all your work automatically organized no matter if you worked on it via email, chat, shared document or even a social media feed.
- You never had to search for information but could always access it naturally when needed.
Clariti is a web-based SaaS tool for emails, chats, calls, cloud documents, to dos and social feeds. While the convenience of having access to all communication tools in one place is itself a big timesaver, Clariti goes further in connecting all related conversations. This connection is natural and automatic, without the user having to do anything extra.
When related information is linked irrespective of the medium used (chat, email, shared documents or calls) it makes it easy to understand the context behind all these conversations. This reduces the need to search as it is easy to go through all the linked conversations by scrolling through them.
Unlike other messaging tools, in Clariti there are no chat channels. There is no need to constantly have to track all the chats in the channels. Any Clariti user can start a group chat and add members as needed. Existing members can be removed and new members added based on the conversation flow. This way users are alerted to join a chat only when necessary.
Unlike Teams and Slack, Clariti supports email. Users can link up to 4 separate email accounts to work with. All other standard team collaboration features like screen sharing, conference calls and to dos are available.
Clariti is a freemium product. While most of the standard features are free, there is a monthly fee for premium features. You can try Clariti for free by signing up at any time from the web site https://clariti.app